Administration & Shared Services Supervisor

About the Role

We are seeking a highly organized and proactive Administration & Shared Services Supervisor to ensure the seamless operational flow of our offices within the Saudi Arabian market. As a key pillar of our local operations, you will play a critical role in maintaining compliance, managing facilities, and optimizing administrative support services.

Main Missions

• Facility Management: Oversee office operations including lease management, contract administration, maintenance coordination, and service provider relations.
• Government Relations & Compliance: Manage all local regulatory requirements, including business license renewals, Iqama processing, work permits, visas, and GOSI compliance.
• Shared Services Coordination: Supervise support staff and coordinate administrative services to ensure high-quality internal support.
• Office Operations: Manage office supplies, inventory, and day-to-day logistical needs to maintain a productive work environment.
• Process Optimization: Implement and maintain efficient administrative workflows and documentation systems.

Profile Required

• Proven experience in Administration or Shared Services, specifically within the Saudi Arabian market.
• Strong expertise in local government platforms and Saudi labor/regulatory frameworks.
• Demonstrated ability to manage facilities and multiple vendor contracts simultaneously.
• Bachelor’s degree in Business Administration or a related field.
• 3 to 5 years of relevant professional experience.

Required Skills

• Advanced proficiency in Microsoft Office Suite.
• Fluency in English (written and spoken); Arabic language skills are a significant advantage.
• Exceptional organizational and multitasking abilities.
• Strong problem-solving skills and proactive approach to facility management.
• Deep understanding of Saudi government portals and compliance procedures.