Admin Specialist

About the role

The Admin Specialist provides comprehensive administrative and office support to the project team, ensuring smooth daily operations and effective document management. This role is essential for coordinating meetings, handling correspondence, and supporting project staff in a fast‑paced environment.

Key responsibilities

• Manage daily administrative and office operations, including document filing and record keeping.
• Coordinate meetings, prepare agendas, and record minutes.
• Handle incoming and outgoing correspondence, emails, and phone communications.
• Arrange travel, accommodation, and logistics for project staff as needed.
• Monitor office supplies and coordinate procurement requests.
• Assist in preparing reports, presentations, and other project‑related documents.
• Support onboarding activities for new employees and project personnel.

Required profile

• Bachelor's degree or Diploma in Business Administration, Management, or related field.
• Minimum 3 years of experience in administration, office management, or a similar role.
• Strong organizational, time‑management, and communication skills in English; Arabic is an advantage.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Experience in project, construction, engineering, or consultancy environments is preferred.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook