Administrator

About the role

The Administrator provides comprehensive office and administrative support to ensure smooth daily operations. This position is responsible for delivering excellent customer service, handling information requests, preparing correspondence, scheduling meetings, and supporting the department and direct supervisor efficiently and professionally.

Key responsibilities

• Serve as the first point of contact for visitors, representing the organization professionally.
• Manage the direct supervisor’s calendar, schedule appointments, and provide daily reminders.
• Screen and manage visitor access, maintaining accurate logs of visitors, appointments, and meetings.
• Receive, distribute, record, and file all correspondence, calls, and inquiries confidentially.
• Prepare and organize documents for review and signature, tracking required actions.
• Monitor incoming and outgoing documents for compliance with the Quality Management System.
• Coordinate internal and external mail, courier services, and maintain delivery records.
• Collect, compile, and analyze data; prepare reports, presentations, and memos.
• Support health, safety, and environmental initiatives and report incidents according to company policies.
• Perform additional administrative duties as assigned.

Required profile

• Strong knowledge of office administration and administrative procedures.
• Ability to manage calendars, visitor access, and correspondence efficiently.
• Experience with document handling, reporting, and data management.
• Understanding of health, safety, and compliance processes.

Required skills