Document Controller

About the role

We are looking for an experienced Document Controller to manage the flow of project documentation for large-scale construction and engineering projects. The role ensures that all documents are accurately recorded, stored and made accessible to project teams and stakeholders while maintaining strict compliance with client and internal standards.

Key responsibilities

• Maintain project document filing systems and oversee inward/outward document flow.
• Receive, register, distribute and track documents, routing them to appropriate team members.
• Perform data entry, document coding and storage within the Electronic Document Management System (EDMS).
• Prepare and issue transmittals, reports, acknowledgement letters and other correspondence using EDMS tools such as RoBOTic Document Control.
• Monitor pending documents, follow up with internal teams and stakeholders to secure timely approvals.
• Maintain document registers, ensure proper indexing and accessibility of all records.
• Assist project teams with document control, word processing and general administrative tasks.
• Support preparation and export of As-Built documentation in client-required formats.
• Ensure confidentiality, accuracy and integrity of all project records.

Required profile

• Diploma or degree in a relevant field.
• Minimum 5 years of document control experience on large construction, engineering or infrastructure projects.
• Proven ability to manage high volumes of technical documentation within a project environment.
• Strong organizational, communication and attention-to-detail skills.

Required skills

• Microsoft Word and Excel.
• Electronic Document Management Systems (EDMS) – experience with Aconex, Oracle Primavera Unifier or similar.
• RoBOTic Document Control (advantage).
• Windows-based operating systems; knowledge of SQL and regular expressions is a plus.