Executive Secretary

About the role

We are seeking an Executive Secretary to provide high‑level administrative support to the Head of Sales at Saudi Pioneer Manufacturing Company, a leading producer of household cleaning products. The role is pivotal in ensuring the sales manager’s office runs smoothly and that the field sales team of ten representatives stays coordinated and informed.

Key responsibilities

• Prepare daily and weekly sales performance reports with accurate data.
• Organise and schedule meetings for sales representatives and follow up on decisions and targets.
• Manage the manager’s daily agenda, including appointments, calls and site visits.
• Coordinate communication between the manager, sales team and other departments.
• Draft presentations, official correspondence and maintain organized filing systems.
• Track tasks, deadlines and ensure timely follow‑up with the team.
• Anticipate the manager’s needs and handle office‑related matters proactively.

Required profile

• Strong organizational and time‑management abilities.
• High attention to detail and accuracy in reporting.
• Excellent written and verbal communication in Arabic and English.
• Ability to multitask and work under pressure while maintaining confidentiality.

Required skills

• Advanced proficiency in Microsoft Excel (tables, formulas, reporting).
• Solid knowledge of Microsoft Office suite: Word, PowerPoint and Outlook.