Secretary & Personal Assistant

About the role

We are seeking a highly organized and efficient Secretary and Personal Assistant to support executive‑level management in Riyadh, Saudi Arabia. The role ensures smooth day‑to‑day operations and effective communication across the organization.

Key responsibilities

• Manage executive calendars, schedule appointments, and coordinate meetings.
• Handle confidential and sensitive information with the utmost discretion.
• Prepare and edit correspondence, reports, and presentations.
• Answer and screen phone calls, emails, and other communications.
• Organize and maintain filing systems, both digital and physical.
• Arrange domestic and international travel, including itineraries, accommodations, and visas.
• Take minutes during meetings and distribute them to relevant parties.
• Assist with event planning and coordination.
• Manage office supplies and equipment.
• Act as a liaison between executives and other staff members or external contacts.
• Perform general administrative duties as needed.

Required profile

• Excellent verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational and time‑management abilities.
• Demonstrated ability to multitask and prioritize effectively.
• Exceptional attention to detail.
• Proven experience maintaining discretion and confidentiality.
• Proficiency in calendar management and travel arrangement.
• Minimum of 2–3 years of experience as a secretary or personal assistant in a corporate environment.
• Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
• Knowledge of business etiquette and corporate practices.
• Ability to work independently and as part of a team.
• Flexibility to adapt to changing priorities and deadlines.
• Professional demeanor and positive attitude.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint)