Document Controller

About the role

The Document Controller is responsible for maintaining the project’s document filing system, ensuring accurate flow, tracking, and accessibility of all project documentation.

Key responsibilities

• Receive, register, distribute and track project documents, routing them to appropriate team members and stakeholders.
• Maintain accurate records of submissions, revisions, approvals and acknowledgements within the Electronic Document Management System (EDMS).
• Prepare and issue transmittals, document reports, acknowledgement letters and other correspondence using EDMS tools such as RoBOTic Document Control.
• Monitor pending documents, follow up with internal teams and stakeholders to secure timely responses and approvals.
• Maintain document registers, ensuring all files are correctly indexed, filed and readily accessible.
• Assist project teams with document control tasks, word processing and general administrative requirements.
• Support preparation and export of As‑Built documentation in client‑required formats.
• Ensure confidentiality, accuracy and integrity of all project records.

Required profile

• Diploma or degree in a relevant field.
• Minimum 5 years of document control experience, preferably on large‑scale construction, engineering or infrastructure projects.
• Proven ability to manage high volumes of technical and project documentation.
• Strong organizational, communication and attention‑to‑detail skills.

Required skills

• Microsoft Word
• Microsoft Excel
• Electronic Document Management Systems (EDMS) – e.g., Aconex, Oracle Primavera Unifier
• RoBOTic Document Control
• SQL (basic)
• Regular expressions (basic)