Administrative Coordinator

About the role

Marsh is seeking an Administrative Coordinator to support business operations in Saudi Arabia, focusing on the Etimad and other KSA government/semi‑government portals. The role demands meticulous attention to detail, strong coordination abilities, and end‑to‑end management of registrations, documentation, and portal‑driven workflows.

Key responsibilities

• Manage daily activities on the Etimad portal, including RFQ/RFP follow‑up, submissions, and compliance requirements.
• Collect, verify, and upload client registration and KYC documents to relevant portals.
• Maintain portal documentation, track certificate validity, and ensure timely renewals.
• Coordinate with Legal, Finance, HR, and Operations teams to prepare and submit required documents.
• Support purchase order and invoicing processes in line with portal procedures.
• Assist in proposal and RFP response preparation with cross‑functional teams.
• Serve as the primary contact for registration, portal management, and document submission queries.
• Keep accurate records of registrations, approvals, certificates, and correspondence.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• 3–5+ years of experience in office administration, operations, procurement support, or portal‑driven roles within KSA.
• Hands‑on experience with the Etimad portal (non‑negotiable).
• Strong knowledge of KSA procurement processes and government portals.
• Excellent organizational, time‑management, and stakeholder communication skills.

Required skills

• Etimad portal