Document Controller

About the role

We are looking for a detail‑oriented Document Controller to join our Riyadh team. In this position you will be the backbone of our documentation management system, ensuring that all project records, engineering documents, and correspondence are meticulously organized, easily accessible, and compliant with company standards.

Key responsibilities

• Establish, maintain, and continuously update comprehensive libraries of reference documents in full compliance with quality standards.
• Organize and correlate project and proposal records for logical categorization and easy retrieval.
• Prepare, type, copy, distribute, and file project correspondence, meeting minutes, and related documentation with precision.
• Assist project managers and directors in preparing detailed meeting minutes and maintaining accurate records of project discussions.
• Develop and prepare operations manuals and job data books, including creating indexes, organizing materials, and coordinating printing.
• Manage document cataloguing, packing, and long‑term storage or disposal of engineering documents at project closeout following established protocols.
• Prepare and process transmittals for engineering documents and requisitions, ensuring proper documentation and tracking.
• Establish and maintain computerized indexes for active engineering documents and generate customized reports as required.
• Maintain data distribution systems and schedules for assigned projects based on client, project, and supplier requirements.
• Support office administration duties, such as processing maintenance requests and coordinating material orders.
• Monitor and analyze document control metrics to identify process improvements and enhance overall efficiency.

Required profile

• Detail‑oriented and highly organized with strong attention to record‑keeping accuracy.
• Ability to work collaboratively with project managers, engineers, and administrative teams.
• Proactive in maintaining compliance with company quality and record‑keeping procedures.
• Capable of handling multiple document libraries and ensuring timely updates throughout project phases.
• Strong written communication skills for preparing minutes, transmittals, and manuals.

Required skills