Executive Secretary

About the role

We are seeking a highly organized Executive Secretary to support our senior leadership team. The successful candidate will act as a trusted partner, managing schedules, communications and travel arrangements with precision and discretion.

Key responsibilities

• Manage and coordinate executive calendars, meetings and appointments.
• Handle executive correspondence, emails and confidential communications in Arabic and English.
• Prepare meeting agendas, presentations, reports and briefing materials.
• Arrange domestic and international travel logistics, including flights, accommodation and itineraries.
• Serve as primary point of contact between the executive office and internal/external stakeholders.
• Maintain accurate filing systems and ensure proper documentation of sensitive information.
• Follow up on action items and ensure deadlines are met across departments.
• Coordinate logistics for board meetings, executive events and VIP visits.

Required profile

• Diploma in Business Administration, Secretarial Studies or a related field.
• Minimum 2 years of experience in an executive secretarial or senior administrative role.
• Fluency in Arabic and English (written and spoken).
• Excellent communication, interpersonal and organizational abilities.
• High level of discretion and ability to handle confidential information.
• Proven ability to multitask, prioritize and work under pressure in a fast‑paced environment.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).