Executive Secretary – VP Office (Riyadh)

About the role

A leading global downstream aluminium company in Riyadh is seeking an organized and highly presentable Executive Secretary to support the Vice President’s Office. The role involves managing the VP’s schedule, coordinating high‑level meetings, and ensuring day‑to‑day operations run smoothly with full confidentiality.

Key responsibilities

• Organise the VP’s daily calendar, plan business meetings and arrange travel itineraries.
• Screen calls, prioritise emails and manage official correspondence in fluent English.
• Attend key discussions, record precise minutes, prepare PowerPoint presentations and follow up on action items.
• Handle sensitive corporate documents, contracts and internal notes with maximum discretion.
• Assist with office invoicing, expense tracking, time‑keeping and ordering executive supplies.
• Maintain a structured digital and physical filing system for easy access.

Required profile

• Bachelor’s degree in Business Administration, Literature or a related field.
• Minimum 3 + years of direct experience supporting C‑Level executives, directors or vice presidents.
• Exceptional interpersonal skills, professional etiquette and tactful communication.
• Good to fluent command of written and spoken English.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook