Office Administrative Support Associate

About the role

Roche Saudi Arabia is seeking an Office Administrative Support Associate to manage daily office operations and provide a welcoming environment for employees and visitors. The role involves handling administrative tasks, coordinating facilities, and supporting internal events to ensure a smooth and efficient workplace.

Key responsibilities

• Manage day‑to‑day administrative activities, respond to general office inquiries, and process physical invoices for Finance.
• Greet guests, oversee visitor registration, enforce security protocols, and issue temporary access badges.
• Welcome new employees, conduct office tours, prepare workstations, and coordinate welcome kits, business cards, and system access.
• Serve as the primary contact for building management and maintenance vendors, supervise cleaning, repairs, meeting room bookings, and catering.
• Monitor, order, and maintain inventory of office stationery, supplies, and pantry items.
• Handle incoming and outgoing mail, package shipments, tracking, and related logistics documentation.
• Assist in organizing internal team events, Town Halls, Family Days, and associated catering services.

Required profile

• Minimum Diploma degree.
• At least 2 years of experience in office administration or facilities support.
• Strong organizational, communication, and vendor‑management abilities.
• Fluent in English and Arabic.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft Teams.