Office Manager & Secretary for Luxury Interior Design Firm

About the role

We are a high‑end luxury residential interior design studio seeking a reliable Office Manager/Secretary to keep our office running smoothly. You will support the design team, manage client communications, and maintain an organized, inspiring workspace.

Key responsibilities

• Create and maintain the office calendar, scheduling client meetings and important events.
• Organise storage for office supplies, samples and materials to ensure a tidy environment.
• Send client notifications and reminders about project progress and key dates.
• Coordinate shipments and deliveries of furniture, samples, and other items.
• Order office supplies, furniture and equipment as needed.
• Develop ideas for new display designs at the office entrance.
• Research local suppliers, order catalogues and samples, and build a library of market trends.
• Research international suppliers, obtain samples, catalogues, 3D models and technical sheets, and maintain an international library.
• Assist the design team in locating 3D models, software resources, images, samples and reliable websites.

Required profile

• Bachelor’s degree in Management or any field.
• 0‑3 years of relevant experience.
• Background in interior design, luxury design or related fields is highly preferred.
• Fast learner, collaborative, creative problem‑solver.
• Self‑motivated with excellent organisational skills and the ability to work independently.
• Highly motivated, eager to learn, share knowledge and grow with the team.

Required skills

What we offer

• Opportunity to work in a creative, high‑end design environment.
• Professional growth and mentorship from experienced designers.
• Dynamic team culture focused on innovation and excellence.