Project Assistant – Saudi Arabia

About the role

We are looking for a highly organized, proactive Project Assistant to support project managers and teams throughout the project lifecycle in Saudi Arabia. The role involves coordinating tasks, maintaining documentation, tracking deadlines and ensuring smooth project execution.

Key responsibilities

• Provide administrative and operational support to project managers and project teams.
• Assist with project planning, scheduling, and daily coordination of activities.
• Track project tasks, deadlines, milestones, and deliverables.
• Follow up with team members to ensure assigned tasks are completed on time.
• Schedule and coordinate project meetings, calls, and appointments; prepare agendas, notes, reports and presentations.
• Maintain organized and up‑to‑date project files, records and documentation.
• Update project trackers, spreadsheets, databases and project management systems.
• Communicate project updates, requests and information between team members and stakeholders.
• Collect, organize and analyze project information.
• Monitor pending tasks, identify potential delays and escalate issues as needed.
• Support project‑related research, data collection and administrative activities.
• Coordinate resources, materials and other project requirements.
• Ensure consistent adherence to project processes and documentation.

Required profile

• Excellent verbal and written communication.
• Strong organizational and time‑management abilities.
• High attention to detail and accuracy.
• Effective task management and follow‑up.
• Ability to handle multiple priorities and deadlines.
• Problem‑solving and critical‑thinking capability.
• Independent work style with initiative.
• Adaptability and quick learning of new tools and processes.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office.
• Experience using project management tools.
• Advanced spreadsheet skills.
• Ability to work with databases.
• Competence with communication platforms.
• Strong documentation and reporting abilities.