Senior Office Manager

About the role

The Senior Office Manager will support the Director and senior leadership by ensuring smooth daily operations, handling confidential information, and coordinating administrative activities across the department.

Key responsibilities

• Respond to, delegate, and follow‑through on queries addressed to the Director, routing them to appropriate team members.
• Gather and compile meeting materials, data, and reports based on verbal instructions.
• Maintain day‑to‑day departmental functions, making decisions that keep work flowing efficiently.
• Type and manage confidential documents for the Director, managers, and staff while preserving confidentiality.
• Control sensitive files, letters, and reports, ensuring access is limited to authorized personnel.
• Compose routine replies and draft responses to non‑routine inquiries under supervision.
• Coordinate the Director’s daily schedule, meetings, travel, hotel, and transport arrangements.
• Prioritize correspondence, determine urgency, and forward items to the appropriate parties.
• Prepare and format reports for the Managing Director.
• Set up effective paper‑based and electronic filing and retrieval systems.

Required profile

• Minimum three years of proven experience in a similar role within a multinational corporate environment.
• Bachelor’s degree in Administration or a related field.
• Fluent communication in English and Arabic with all organizational levels.
• Strong ability to prioritize multiple tasks and establish clear action plans.
• Demonstrated tact and discretion in handling confidential information.