Administrative Assistant & Document Controller

About the role

The company is looking for an Administrative Assistant and Document Controller to support the Engineering & Consulting department. The role combines document library management, coordination with offshore drafting teams, and general administrative assistance for engineers and the Head of Engineering.

Key responsibilities

• Maintain the document management system for drawings, specifications, reports and correspondence, applying consistent numbering, versioning and filing conventions.
• Track revisions, archive superseded documents and manage transmittal logs for internal and external distribution.
• Issue drafting requests to the offshore team, receive and log deliverables, and update the drawing register while chasing outstanding submissions.
• Provide scheduling, correspondence handling, meeting coordination and preparation of reports, presentations and technical submissions for the Head of Engineering.
• Raise department purchase requests, manage supplies and act as the primary point of contact for administrative inquiries, liaising with Procurement, HR and Finance.

Required profile

• 2‑4 years of experience in document control or administrative support within construction, contracting or engineering consultancy environments.
• Strong organisational skills, attention to detail and the ability to work independently with minimal supervision.
• Professional written and verbal communication in both Arabic and English.
• Reliability and discretion in handling confidential documents.

Required skills

• Document control procedures including numbering, version control and transmittal management.
• Proficiency with MS Office applications (Word, Excel, Outlook) and PDF editing tools.
• Experience maintaining structured physical and digital filing systems.