Administrative Assistant

About the role

The Administrative Assistant will ensure smooth office operations by handling daily administrative tasks, supporting executives, and maintaining organization. The role is pivotal for team productivity and requires strong English communication skills.

Key responsibilities

• Provide general and executive administrative support, including special projects and ad‑hoc requests.
• Answer phones, direct calls, take messages, and manage professional written and verbal correspondence in English.
• Draft, format, and edit reports, presentations, and official letters.
• Track and manage expenses, process invoices, and assist with budget monitoring and reporting.
• Input and update data in databases or spreadsheets, ensuring accurate records.
• Organize schedules, book meetings, appointments, travel arrangements, prepare meeting materials, take minutes, and follow up on action items.
• Coordinate events ranging from small meetings to larger corporate gatherings.
• Respond to inquiries and provide support to internal and external stakeholders.

Required profile

• Diploma in a relevant field.
• Minimum 4 years of professional experience.
• Background in technical & training institutes (trainer or administrator) or within Oil & Gas/EPC companies.
• Preferably experience in the GCC region.
• Strong command of written and spoken English.
• Core competencies: organization, time management, attention to detail, problem‑solving, teamwork, and adaptability.

Required skills