Administrative Specialist

About the role

We are seeking a detail‑oriented Administrative Specialist to manage daily office operations at our local branch. The role serves as the first point of contact for visitors, ensures smooth logistical support, and maintains alignment with our global headquarters.

Key responsibilities

• Manage front‑desk reception, greet clients, partners and visitors, and handle inquiries and appointment registrations.
• Oversee office administration including workplace environment, supplies procurement, inventory tracking and ledger maintenance.
• Organise, archive and circulate administrative documents and records, and perform basic data entry.
• Coordinate local logistics such as facility maintenance, utilities, property management, and arrange hotel, restaurant and vehicle bookings.
• Assist with local compliance filings, document submissions and annual certificate renewals.
• Support meeting preparation, room setup, notice distribution, minute taking and follow‑up on action items.
• Liaise with Headquarters by syncing administrative data, reports and operational updates.

Required profile

• Bachelor’s degree in Business Administration, Human Resources or a related field.
• Minimum 2 years experience in office administration, executive assistance or facilities management, preferably in an international environment.
• Strong organisational abilities, attention to detail and excellent communication skills.
• Fluency in Arabic and English (written and spoken); Mandarin proficiency is a strong plus.

Required skills

• Proficiency with Microsoft Word, Excel and PowerPoint.
• Experience using office management software.