Board Secretary

About the role

The Board Secretary provides comprehensive administrative and governance support to the Board of Directors, ensuring that meetings, documentation, and follow‑up actions are managed with the highest standards of confidentiality, accuracy and professionalism.

Key responsibilities

• Coordinate and schedule regular, extraordinary and emergency Board meetings, preparing invitations, agendas and supporting documents.
• Work with the Chairman and stakeholders to finalise meeting priorities and ensure all required materials are available in advance.
• Manage meeting logistics including venues, technology, attendance tracking and related requirements.
• Attend meetings, record discussions accurately and produce minutes, resolutions and other Board documentation.
• Maintain and organise Board records, ensuring compliance with corporate governance policies and regulatory frameworks.
• Serve as the primary liaison between the Board, Board Committees, the University President and relevant departments to facilitate clear communication and timely follow‑up.

Required profile

• Proven experience in administrative or secretarial support for senior governance bodies.
• Exceptional organisational, communication and documentation skills.
• Ability to handle highly confidential information with discretion.
• Strong understanding of corporate governance principles and related regulations.
• Detail‑oriented with a focus on accuracy and professionalism.

Required skills