CEO Office Manager – Executive Support & Operations

About the role

The CEO Office Manager ensures the smooth operation of the CEO’s office, providing high‑level administrative support, coordinating schedules, and acting as a trusted liaison with the Board, senior leadership, and external partners.

Key responsibilities

• Manage the CEO’s calendar, prioritize meetings, appointments, and travel arrangements.
• Prepare, review, and coordinate correspondence, presentations, and reports on behalf of the CEO.
• Organise Board and Executive Committee meetings, including agenda preparation, documentation, minute‑taking, and follow‑up on action items.
• Oversee daily office operations, budget, expenses, and vendor relationships.
• Maintain confidential files and documentation in line with company policies.
• Plan and execute executive events, off‑sites, board visits, and official functions.
• Supervise administrative staff within the CEO’s office as needed.
• Liaise with senior leadership, Board members, government entities, and external partners, handling sensitive information with discretion.
• Draft and review official communications, ensuring alignment with corporate tone and brand.
• Coordinate cross‑functional projects on behalf of the CEO, tracking progress and flagging risks.

Required profile

• 3–5 years of experience as an Executive Secretary, Executive Assistant, or a similar role supporting senior executives.
• Bachelor’s degree in Business Administration, Management, or a related field.
• Excellent English communication and business writing abilities.
• Strong organizational, confidentiality, and stakeholder‑management skills.

Required skills