Document Controller

About the role

Samsung E&A, a specialized EPC company covering the plant industry (oil and gas, refinery, petrochemical, energy transition, environmental, industrial and bio areas), is hiring a Document Controller in Jubail. The role oversees and leads the document control function on a project, develops and implements document control policies and procedures, manages document control personnel and ensures high standards of document control practice.

Key responsibilities

• Lead and manage a team of Document Controllers.
• Act as project system administrator for the Electronic Document Management System (EDMS).
• Supervise multiple databases (log sheets) to track correspondence and its electronic files.
• Review and confirm reports and official documents addressed to clients and subcontractors, and respond to their document control requests.
• Manage transmittals and letters of document submission to the client, and register technical documents such as reports, drawings and blueprints.
• Ensure documents are filed in physical and digital records, with the latest revisions kept up to date and superseded documents prevented from being used.
• Manage weekly and monthly progress reports and quality and compliance checks on documents.
• Number and identify physical and electronic documents, distribute related documents internally, and confirm confidentiality of sensitive information.
• Educate and train document controllers consistently.

Required profile

• 0 to 4 years of experience in document control, with a proven track record in a leadership role, preferably in construction or oil and gas.
• Expertise in construction document control and advanced knowledge of document control processes, best practices and industry standards.
• Strong leadership, team management, problem-solving and decision-making skills, and ability to train and mentor staff.

Required skills

• Proficiency in MS Office (Outlook, Excel, Word)
• Adobe Acrobat
• EDMS, FMCS, CM Tool, VPIS, SPF (Smart Plant)
• Familiarity with project management methodologies

What we offer

• Accommodation
• Transportation
• Flight tickets
• Medical insurance