Employee Affairs Specialist

About the role

The Employee Affairs Specialist is responsible for handling all administrative requests from staff, maintaining accurate employee records, and supporting various departments on personnel matters. The role ensures that employee files, leave balances, and probation periods are up‑to‑date while providing timely communication and documentation.

Key responsibilities

• Maintain and update employee personal information, records, and leave balances.
• Track probation periods and follow up on employee absences and attendance delays.
• Prepare and issue employee letters such as verification, administrative decisions, and end‑of‑service certificates.
• Implement administrative penalties and issue warning letters according to company policies.
• Process and follow up on employee administrative requests and maintain related forms.
• Generate weekly and monthly reports on employee affairs.
• Coordinate with all departments on employee‑related issues.
• Conduct exit interviews to analyse resignation reasons.
• Perform any other duties assigned by the direct supervisor.

Required profile

• Diploma or equivalent qualification.
• Minimum 2 years of experience in Human Resources, preferably in Employee or Personnel Affairs.
• Minimum 2 years of hands‑on experience with SAP.
• Strong command of written and spoken English.
• Good organizational, time‑management and interpersonal skills.
• Ability to handle confidential employee information with professionalism.

Required skills

• SAP
• Microsoft Office applications (Word, Excel, PowerPoint)