Executive Assistant – Higher Education Administration

About the role

The University of Prince Mugrin seeks a highly organized Executive Assistant to support senior administration. The role involves managing schedules, coordinating meetings, handling correspondence, and ensuring smooth day‑to‑day operations within the campus.

Key responsibilities

• Schedule appointments, prepare agendas, and coordinate meetings for senior administrators.
• Manage the administrator’s calendar, ensuring timely attendance at meetings and events.
• Draft and type correspondence, reports, meeting minutes, contracts, and other documents.
• Serve as the first point of contact for the department, handling inquiries from students, faculty, staff, and visitors.
• Arrange travel, conference registration, and accommodation logistics for the administrator.
• Coordinate workshops, visits, and other departmental events.
• Participate in university committees and collaborate with other administrative units.
• Maintain confidential records and ensure accuracy of all administrative tasks.

Required profile

• Minimum Bachelor’s degree in business, public administration, social sciences, education or related field; Master’s preferred.
• At least two years of relevant experience, preferably in a higher‑education setting.
• Excellent written and oral communication skills in English and Arabic.
• Strong attention to detail, high level of accuracy, and ability to meet deadlines.
• Ability to handle confidential information and prepare formal reports and memoranda.
• Proven ability to work collaboratively with faculty, students, and staff.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Excel.