Executive Assistant

About the role

The Executive Assistant will provide high‑level administrative, coordination, and executive support to the Managing Director and senior leadership team of Abdul Latif Jameel Logistics in Jeddah. The role ensures accurate diary management, timely communication, and disciplined follow‑up on strategic and operational priorities across the logistics business.

Key responsibilities

• Manage the Managing Director’s calendar, meetings, travel arrangements and business commitments with accuracy and confidentiality.
• Prepare meeting agendas, briefing packs, presentations, minutes and action trackers; follow up with owners until closure.
• Screen and prioritize requests and communications, escalating urgent or sensitive matters appropriately.
• Coordinate executive correspondence, approvals and document circulation while maintaining auditable records.
• Support leadership meetings, board‑related requirements, visits and special projects as assigned.
• Maintain secure electronic and physical filing systems for confidential information and improve workflows using digital tools and templates.

Required profile

• Bachelor’s degree in Business Administration, Management, English or a related field.
• Minimum 5 years of relevant experience, including at least 2 years supporting senior executives.
• Professional Administration or Executive Assistant certification preferred.
• Excellent written and verbal communication in English and Arabic.

Required skills

• Advanced proficiency in Microsoft Office and collaboration tools.
• Strong planning, organization, discretion and attention to detail.