Executive Assistant – Support Senior Leadership

About the role

The Executive Assistant will provide high‑level administrative support to senior executives, ensuring smooth day‑to‑day operations and effective communication across the organization.

Key responsibilities

• Organise and service meetings, produce agendas and take minutes.
• Schedule and coordinate diaries, travel arrangements and conference calls.
• Handle confidential business and personnel information with discretion.
• Act as receptionist, greet visitors and direct them to the appropriate contacts.
• Answer telephone calls and respond to email inquiries, manage messages.
• Perform administrative tasks such as filing, photocopying, drafting emails, memos and letters.
• Develop and implement office procedures, maintain record systems and manage database entries.
• Order supplies, document financial information and process expenses.
• Prepare and mail outgoing correspondence, maintain confidential files and perform routine bookkeeping.
• Assist with presentations, reports and ensure compliance with internal and external regulations.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• 5+ years of experience in an international company.
• Excellent communication, customer‑service and relationship‑building abilities.
• Strong teamwork, organisational and time‑management skills.
• High attention to detail, tact, discretion and diplomatic approach.
• Proactive attitude with the ability to take initiative.
• Fluent in spoken and written English.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).