Executive Office Manager – Bilingual Support for CEO

About the role

We are seeking a highly professional Executive Office Manager to provide direct support to the CEO of a leading legal consulting and business services firm operating across Saudi Arabia and the Gulf region. This is a strategic, high‑visibility position that goes beyond traditional administrative duties, requiring proactive management of the CEO’s priorities and seamless coordination with internal and external stakeholders.

Key responsibilities

• Manage and organize the CEO’s calendar, meetings, appointments, and daily priorities.
• Handle email correspondence, internal communications, and external follow‑ups on behalf of the CEO.
• Draft letters, official documents, meeting minutes, reports, memos, and presentations in both Arabic and English.
• Track project tasks, ensure timely delivery, and provide regular status updates to the CEO.
• Coordinate travel arrangements, conferences, events, and related logistics.
• Maintain confidential documents, contracts, and records with utmost discretion.
• Represent the CEO in selected internal and external meetings when required.
• Utilize AI tools, ERP systems, and productivity platforms to improve efficiency and reporting.

Required profile

• Fluent in Arabic and English, both spoken and written.
• Proven experience in a similar senior executive support role (e.g., Executive Assistant to CEO, CEO Office Manager).
• Currently residing in Saudi Arabia and willing to travel within the country for business purposes.
• Highly organized, discreet, and capable of working independently without constant supervision.

Required skills

• Proficiency with AI‑enabled productivity tools.
• Experience using ERP and digital collaboration platforms.