Executive Secretary

About the role

Jabiyah is looking for a highly organized, discreet, and proactive Executive Secretary to support senior executives in a fast‑paced professional environment in Jeddah. This position goes beyond routine clerical work, requiring strong judgment, confidentiality, and the ability to manage multiple priorities while ensuring all assignments are completed on time.

Key responsibilities

• Manage executive calendars, meetings, appointments, visits and resolve scheduling conflicts.
• Coordinate internal and external meetings, preparing all required information and materials in advance.
• Track executive assignments, decisions, commitments and pending actions through to completion.
• Prepare meeting agendas, minutes, action items and follow‑up reports.
• Draft and manage professional correspondence, emails, letters, reports and executive documents.
• Facilitate communication between executives, team members, clients, partners and external parties.
• Handle confidential documents, contracts and sensitive business information with strict discretion.
• Prioritize incoming requests, determine urgency, and schedule or escalate as needed.
• Maintain organized digital and physical records with accurate document control.
• Provide additional executive and administrative support as business needs arise.

Required profile

• Bachelor’s degree in Business Administration, Office Management, Management or a related field.
• Previous experience in executive secretarial, executive assistant or senior administrative support roles is preferred.
• Excellent Arabic communication and professional writing skills.
• Good working proficiency in English.
• Professional appearance, communication and business etiquette.
• High level of confidentiality and discretion.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• CRM systems
• Task‑management tools