Executive Secretary to CEO/Board

About the role

We are seeking a highly organised and proactive Executive Secretary to provide comprehensive support to our Chief Executive Officer and the Board of Directors. This pivotal position ensures the smooth operation of the CEO’s office and contributes to effective governance.

Key responsibilities

• Deliver confidential administrative and secretarial support to the CEO and Board.
• Manage the CEO’s complex diary, schedule meetings and optimise time utilisation.
• Organise Board and committee meetings, prepare agendas, collate board packs and record minutes.
• Act as the primary gatekeeper, handling calls, emails and enquiries on behalf of the CEO.
• Prepare, proofread and format correspondence, reports, presentations and confidential documents.
• Coordinate domestic and international travel, including flights, accommodation, visas and itineraries.
• Liaise with senior management, clients and partners while maintaining professional relationships.
• Maintain an efficient filing system for electronic and paper documents.
• Handle confidential information with utmost discretion and undertake ad‑hoc projects as required.

Required profile

• Proven experience supporting C‑level executives and/or a Board of Directors.
• Exceptional organisational and time‑management abilities with a track record of meeting tight deadlines.
• Impeccable discretion and a strong understanding of confidentiality.
• Excellent written and verbal communication skills in English and Arabic.
• Degree in Business Administration, Secretarial Studies or a related field is highly desirable.
• Experience in a corporate environment within Saudi Arabia or the GCC region is a plus.

Required skills

• Advanced proficiency in Microsoft Outlook.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.