Executive Secretary to CEO/VP

About the role

Our group is seeking a highly professional Executive Secretary to provide comprehensive, high‑level administrative support to the Chief Executive Officer and Vice President. The role ensures smooth operation of the executive office in a fast‑paced, global environment.

Key responsibilities

• Manage complex calendars for the CEO and VP, arranging appointments, meetings and conferences.
• Coordinate executive travel, including flights, accommodation and ground transport, and prepare detailed itineraries.
• Prepare, edit and proofread correspondence, presentations and other documents on behalf of the executives.
• Serve as primary point of contact with internal and external stakeholders, screening calls and emails.
• Organise and attend meetings, take minutes, distribute them and follow up on action items.
• Handle confidential information with utmost discretion.
• Process executive expenses, invoices and assist with budget tracking.
• Conduct research and compile data for executive reports and presentations.
• Maintain an efficient filing system for electronic and physical documents.

Required profile

• Proven experience as an Executive Secretary, Executive Assistant or similar senior administrative role supporting C‑level executives.
• Exceptional organisational, planning and time‑management abilities with a strong multitasking capability.
• High degree of professionalism, discretion and confidentiality.
• Ability to work independently, stay calm under pressure and meet tight deadlines.
• Bachelor’s degree in Business Administration, Secretarial Studies or related field preferred.

Required skills

• Advanced proficiency in Microsoft Outlook, Word, Excel and PowerPoint.

What we offer

• Competitive remuneration package.
• Dynamic, professional environment supporting career growth.
• Opportunity to play an integral role within a forward‑thinking company.