Executive Secretary to the CEO

About the role

We are seeking a highly organized, professional, and proactive Executive Secretary to provide comprehensive administrative and executive support to the CEO. The role ensures smooth operation of the Executive Office by managing schedules, coordinating meetings, and handling confidential communications.

Key responsibilities

• Manage the CEO’s daily calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including scheduling, agendas, minutes, and follow‑ups.
• Handle correspondence, emails, phone calls, and other communications on behalf of the CEO.
• Prepare presentations, reports, letters, meeting materials, and other executive documents.
• Maintain confidentiality of sensitive company and executive information.
• Follow up with departments and key stakeholders on tasks and action items assigned by the CEO.
• Organise business trips, including flights, hotels, transportation, and itineraries.
• Receive and coordinate visitors and guests of the CEO in a professional manner.
• Maintain organized records, files, and important documents.
• Assist the CEO with administrative and organisational tasks as required.

Required profile

• Bachelor’s degree in Business Administration, Management, Secretarial Studies or a related field (preferred).
• 3–5 years of experience as an Executive Secretary, Personal Assistant or similar role.
• Excellent written and verbal communication skills in Arabic and English.
• Strong organisational and time‑management abilities.
• Professional appearance and strong interpersonal skills.
• Ability to handle confidential information with discretion.
• Capability to work under pressure and manage multiple priorities.
• High attention to detail, proactive and dependable.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook