Legal Secretary – Professional Services

About the role

We are seeking an experienced Legal Secretary to provide high‑level administrative support to our team of lawyers. The role involves managing documentation, coordinating schedules, and assisting with billing processes within a fast‑paced professional services environment.

Key responsibilities

• Provide comprehensive administrative support to one or more lawyers, including transcription, formatting, editing, and distribution of legal documents.
• Assist associates with processing, amending, proofreading legal documents and support courtroom procedures when required.
• Participate in the billing cycle by preparing invoices, handling reimbursable expenses, and tracking client payments and queries.
• Maintain lawyers’ calendars, schedule meetings, teleconferences, and arrange travel.
• File, scan, copy, and fax legal documents promptly and accurately.
• Screen, direct, and prioritize incoming calls and emails for the legal team.

Required profile

• Minimum 5 years of secretarial experience in a professional services or law‑firm setting.
• Familiarity with legal terminology and documents.
• Excellent written and oral communication skills in English.
• Strong time‑management, organizational, and problem‑solving abilities.
• Professional demeanor with the ability to build relationships with senior executives.

Required skills

• Microsoft Word, PowerPoint, Excel, and Outlook.
• Experience with legal technology such as document management systems, transcription software, and dictaphone equipment.