Operations Administrative Assistant

About the role

The Operations Administrative Assistant provides operational and administrative support to the General Manager and various company departments, ensuring routine administrative, government, and employee‑related tasks are completed efficiently and independently. The role involves handling official documentation, coordinating with Saudi government platforms, and maintaining accurate records.

Key responsibilities

• Manage and follow up company transactions through Saudi government platforms such as Qiwa, Mudad, Muqeem, Absher Business, GOSI, Balady, Ministry of Commerce, Saudi Business Center, and Chamber of Commerce.
• Coordinate document attestation and authentication with the Chamber of Commerce, Ministry of Foreign Affairs, and other relevant authorities.
• Follow up employee‑related government procedures, renewals, permits, records, and required payments.
• Monitor expiration dates, initiate renewals before deadlines, and prepare official letters, correspondence, and forms in Arabic and English.
• Enter, update, verify, and maintain company and employee records; organize electronic and physical files for quick retrieval.
• Coordinate meetings, appointments, interviews, bookings, and related arrangements.
• Assist with recruitment coordination, candidate communication, and interview scheduling when required.
• Manage routine emails, calls, follow‑ups, and administrative correspondence.
• Follow up assigned tasks with employees, suppliers, service providers, and external parties until completion.

Required profile

• Diploma or Bachelor's degree in Business Administration, Human Resources, Management or a related field.
• 2–5 years of relevant administrative, operations or government relations experience.
• Practical experience using Saudi government and business platforms is strongly preferred.
• Good Arabic and English communication and business writing skills.
• Strong ability to work independently, prioritize tasks and complete assignments without continuous supervision.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Saudi government platforms (Qiwa, Mudad, Muqeem, Absher Business, GOSI, Balady, Ministry of Commerce, Saudi Business Center, Chamber of Commerce)
• Data entry and records management