Project Specialist

About the role

The Projects Specialist serves as the central operational hub for First Leadership, coordinating consulting projects across six service lines in Saudi Arabia. The role ensures timelines are met, data is collected, and professional standards are upheld, acting as the “Swiss Army Knife” for varied project needs.

Key responsibilities

• Maintain project schedules and task lists in the First Leadership Odoo ERP, tracking milestones across Business Administration, Industrial Consulting, Electrical Engineering, IT & Communications, Real Estate Evaluation, and Quality & Compliance.
• Coordinate resources between specialized consultants, manage dependencies, and escalate bottlenecks to the Project Manager.
• Gather technical requirements, site data, and documentation from clients; support consultants during site visits and produce detailed minutes of meetings.
• Ensure deliverables follow brand standards and comply with Saudi regulations such as Taqeem, ZATCA, and ISO; manage version control and archive project files.
• Monitor project expenses, verify billable hours, and assist with navigation of Saudi government portals (Balady, Etimad, Muqeem).

Required profile

• Bachelor’s degree in Business Administration, Industrial Engineering, Project Management or related field.
• 1–3 years of experience in project coordination or specialized administration, preferably in a consulting environment.
• Professional fluency in Arabic and English (written and spoken).
• CAPM certification or progress toward PMP is a plus.

Required skills

• Advanced Microsoft Excel.
• Experience with ERP systems, specifically Odoo.