Remote Administrative Data Entry & File Clerk

About the role

We are looking for a detail‑oriented Administrative Data Entry & File Clerk to support our remote team. You will ensure that digital records are accurately captured, organized, and readily retrievable, helping the business run smoothly.

Key responsibilities

• Receive files from shared inboxes, portals, ticketing tools and cloud folders.
• Validate document type, required fields, signatures and attachments.
• Index each record with standard metadata (client/project ID, date, category, version, region).
• Apply naming conventions, organize folders, convert formats (PDF merge/split, image‑to‑PDF, compression) and maintain controlled libraries.
• Perform daily quality checks for duplicates, misfiles, missing pages and unreadable scans; log errors and suggest improvements.
• Handle sensitive records with strict access controls, follow retention schedules, legal holds and support audit retrieval.
• Communicate with HR, Finance, Operations, Legal and Customer teams to clarify requirements and provide status updates.

Required profile

• Experience in records management, document control or administrative support.
• Strong attention to detail and ability to follow strict filing rules.
• Comfort handling confidential information and adhering to compliance procedures.

Required skills

• Google Drive, SharePoint, Dropbox
• Adobe Acrobat (or equivalent PDF tools)
• Spreadsheets
• Jira, Asana, ServiceNow
• E‑signature platforms
• Basic office productivity tools