Remote Virtual Administrative Assistant

About the role

We are looking for a highly organized Remote Virtual Administrative Assistant to support our team’s daily operations. The role is fully remote and requires strong communication, confidentiality, and the ability to manage multiple priorities across time zones.

Key responsibilities

• Manage calendars, appointments, and meetings for multiple stakeholders.
• Organise and maintain digital files, documents, and records.
• Prepare reports, presentations, spreadsheets and other business documents.
• Draft, proofread and edit emails, letters and internal communications.
• Handle data entry and maintain accurate electronic filing systems.
• Monitor and respond to emails, serve as primary point of contact for internal and external communications.
• Coordinate virtual meetings using Zoom, Microsoft Teams or Google Meet, take notes and follow‑up on action items.
• Arrange travel itineraries, coordinate with clients, vendors and team members.
• Provide customer support via email, chat or phone and assist with onboarding.
• Update CRM databases, generate weekly/monthly reports and ensure documentation is complete.
• Assist with invoicing, expense tracking and basic bookkeeping.

Required profile

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Proven experience as a Virtual Assistant, Administrative or Executive Assistant.
• Excellent written and verbal English communication.
• Strong organisational, time‑management and attention‑to‑detail.
• Ability to work independently and handle confidential information responsibly.

Required skills

• Zoom
• Microsoft Teams
• Google Meet
• CRM systems
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word