Senior Administrator

About the role

The Senior Administrator provides comprehensive office and administrative support, ensuring excellent customer service, handling information requests, preparing correspondence, arranging conference calls, scheduling meetings, and fulfilling all assigned administrative requirements.

Key responsibilities

• Maintain a scheduler for the direct supervisor, provide daily reminders, and ensure critical meetings are not missed.
• Check admission of guests without appointments and keep a daily log of visitors and appointments.
• Confidentially distribute, record, and file correspondences, calls, and queries to ensure traceability.
• Distribute departmental documents promptly and manage the supervisor’s signature file.
• Record distributed documents, monitor required actions, and advise the supervisor on urgent matters.
• Screen and forward approved calls, monitor incoming/outgoing documents for quality compliance, and manage mail and courier deliveries.
• Collate data and prepare professional reports, memos, or presentations as requested.
• Support HSE initiatives, participate in safety awareness activities, and contribute to incident reporting in line with company policies.

Required profile

• Minimum 5 years of overall work experience, with at least 3 years in a relevant administrative role.
• Bachelor's Degree in Business Administration or a related field.
• Strong knowledge of office management systems and procedures.
• Excellent written and oral English communication skills.

Required skills

• High proficiency in Microsoft Excel.
• High proficiency in Microsoft Word.
• ERP knowledge, preferably SAP functional skills.