Senior Document Controller

About the role

Egis, a global consulting and engineering firm active in construction, transport and mobility services, is looking for a detail-oriented and organized Senior Document Controller to join its team in Riyadh, Saudi Arabia. The role oversees the management, control and distribution of critical documentation while ensuring compliance with organizational standards and regulatory requirements, and involves leading document control initiatives, mentoring team members and improving processes.

Key responsibilities

• Manage and maintain document control systems, including version control, document tracking and archival procedures
• Ensure documentation complies with organizational policies, industry standards and Saudi Arabian regulatory requirements
• Supervise and coordinate document control team members, giving guidance, training and performance feedback
• Develop and implement standardized document management procedures and best practices
• Run regular audits of documentation systems to check compliance and find improvement areas
• Work with cross-functional departments to set document requirements, standards and distribution protocols
• Maintain records of document revisions, approvals and access logs
• Analyze document control metrics and prepare reports for management decisions
• Act as subject matter expert on document control and regulatory compliance
• Customize and optimize document management software to fit organizational needs

Required profile

• 12+ years of professional experience in document control, records management or a related administrative field
• Ability to analyze processes and implement improvements
• Experience in a regulated industry or compliance-heavy environment
• Familiarity with Saudi Arabian business practices and regulatory environment (preferred)
• Track record of training and developing team members (preferred)

Required skills

• Advanced proficiency in document management systems (DMS) and ERP software
• Knowledge of ISO standards, quality management systems and regulatory compliance frameworks
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal English; excellent organization, time management and attention to detail
• Data analysis and reporting tools (preferred)