Administrative Assistant – Executive Support

About the role

Master Works is looking for an experienced Administrative Assistant to provide comprehensive support to the department and the Chief of Alternative Investments. You will ensure smooth daily office operations, manage executive schedules, and facilitate effective communication across the organization.

Key responsibilities

• Provide high‑level administrative and executive support to the department and senior leadership.
• Manage calendars, schedule meetings, arrange domestic and international travel, and prepare detailed itineraries.
• Draft, review, and distribute correspondence, reports, presentations, and other business documents with precision.
• Coordinate meeting logistics, prepare agendas, record minutes, and follow up on action items.
• Handle incoming communications, maintain confidential records, and manage filing systems.
• Liaise with internal departments, senior management, external stakeholders, and service providers.
• Monitor departmental priorities, support special projects, and assist with expense reports and procurement documentation.

Required profile

• Bachelor's or Master's degree in Business Administration, Management, or a related field.
• 10+ years of experience in administrative, executive support, or senior office management roles.
• Proven ability to manage executive calendars and handle confidential information.
• Strong exposure to budgeting, procurement, and expense tracking processes.
• Excellent communication, organization, and problem‑solving skills.

Required skills

• Arabic – native proficiency.
• English – fluent proficiency.
• Advanced calendar and schedule management.
• Budgeting and expense tracking.
• Procurement documentation handling.