Administrative Assistant – HR & Compliance Support

About the role

We are looking for a highly organized Administrative Assistant to support HR, compliance and general administrative activities at Burjline Builders in Jeddah. The role focuses on maintaining accurate employee records, managing documentation, and coordinating with internal and external stakeholders to ensure compliance with Saudi regulations.

Key responsibilities

• Provide administrative and documentation support across HR and compliance functions.
• Maintain accurate employee, contractual, and company records.
• Monitor ongoing cases, actions, submissions, deadlines and follow‑ups.
• Prepare, compile, review and organize documentation for official submissions.
• Maintain compliance trackers, registers and status reports.
• Coordinate with internal departments, external consultants and government entities.
• Support audits, internal reviews and compliance‑related activities.
• Prepare correspondence, reports, summaries and supporting documentation.
• Escalate outstanding actions, documentation gaps and potential compliance issues to management.
• Ensure strict confidentiality of employee and company information.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Human Resources, Public Administration or related field.
• 2–5 years of experience in administration, HR administration, compliance or document control.
• Previous experience supporting compliance activities and government‑related processes is advantageous.
• Strong organizational skills with excellent attention to detail and follow‑up.
• Ability to handle confidential and sensitive information appropriately.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).