Administrative Assistant

About the role

We are looking for an organized, reliable, and proactive Administrative Assistant to support the CEO directly. The role involves managing executive correspondence, document control, meeting coordination, and follow‑up of tasks across multiple time zones while maintaining confidentiality.

Key responsibilities

• Provide direct administrative support to the CEO, handling appointments, calls, and daily priorities.
• Manage executive emails, correspondence, invitations, and official communications.
• Draft, review, format, and organize professional emails, letters, reports, presentations, and business documents.
• Coordinate meetings, prepare agendas, supporting documents, presentations, and take minutes.
• Maintain an organized document‑control system for contracts, proposals, reports, and company records, applying proper naming, version control, and confidentiality procedures.
• Handle incoming and outgoing documents, ensuring they are classified, archived, and easily retrievable.
• Coordinate business travel, transportation, site visits, and external appointments as required.
• Support office operations, including visitor coordination, supplies, service providers, and general office requirements.
• Identify urgent matters, delays, or unresolved issues and report them promptly.

Required profile

• Strong organizational and communication skills with high attention to detail.
• Ability to manage multiple priorities, deadlines, and tasks efficiently.
• Professional demeanor when interacting with internal teams, clients, partners, government entities, and suppliers.
• Discretion in handling confidential executive, financial, commercial, and company information.

Required skills