Administrative Assistant / Secretary

About the role

We are seeking a proactive and highly organized Administrative Assistant / Secretary to join Euro Group Engineering Consultancy’s operation & maintenance project for municipal assets in Riyadh. The role involves handling official correspondence with the Ministry, preparing professional documents and presentations, and ensuring proper archiving and follow‑up of all project documentation.

Key responsibilities

• Draft, edit and finalize official correspondence, memos and reports in Arabic and English for MoMRAH and related entities.
• Prepare, format and update presentations, management briefs, dashboards and periodic project reports for internal and external meetings.
• Manage executive calendars, schedule appointments, coordinate meetings and logistics with ministry officials and project teams.
• Prepare minutes of meetings, circulate action points and track timely follow‑up and closure.
• Perform document control and records management, including registration, tracking, archiving and secure handling of confidential files.
• Maintain organized filing systems and ensure accurate archiving of all project documents.
• Track submissions, approvals, work orders and renewals related to municipal assets and update stakeholders.
• Facilitate communication between departments, project teams and external stakeholders and support daily office operations.

Required profile

• Currently residing in Riyadh and available for immediate joining.
• Minimum 5 years of administrative/secretarial experience with Saudi government entities, preferably ministries or municipalities.
• Proven experience in document control, official correspondence and follow‑up with government agencies.
• Excellent Arabic (written & spoken); English proficiency is an advantage.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.