Coordination Assistant

About the role

Fulkrum, a global leader in inspection, expediting, auditing and technical staffing, is seeking a motivated Coordination Assistant for its Al Khobar office. You will provide essential administrative and coordination support to the regional coordination team in a fast‑paced environment.

Key responsibilities

• Assist the Coordination team with all administrative and coordination tasks.
• Handle internal and external office enquiries efficiently.
• Maintain and regularly update the client and inspector database with accurate data and reports.
• Source candidates according to client requirements and prepare client timesheets for the QCC.
• Review and approve inspectors’ invoices promptly.
• Provide backup support during urgent or emergency situations.
• Contact technical personnel for up‑to‑date certificates and CVs, and format inspector CVs.
• Book meetings, manage calls, draft correspondence, and take minutes.
• Plan and arrange social events and team‑building activities.
• Support the Accounts team with AP/AR enquiries.

Required profile

• Excellent time‑management and ability to meet deadlines.
• Keen eye for detail and ability to interpret instructions accurately.
• Strong organisational skills and ability to multitask.
• Effective communication and teamwork ethic.
• Flexibility to provide ongoing support across the Fulkrum team.

Required skills

• Extensive working knowledge of MS Office programs.

What we offer

• Opportunity to work with a award‑winning, internationally recognised company.
• Exposure to diverse projects in the energy, engineering and construction sectors.
• Collaborative and dynamic team environment.