Executive Assistant

About the role

Aanaab, a Human Capital Development company, is looking for a highly organized and proactive Executive Assistant to provide direct support to the CEO and ensure the smooth coordination of day-to-day executive activities. The workplace is on site.

Key responsibilities

• Manage the CEO's calendar, appointments, meetings and daily priorities.
• Coordinate internal and external meetings, including agendas, materials and logistics.
• Prepare meeting notes, track action items and follow up on agreed actions and deadlines.
• Manage and prioritize correspondence, communications and requests addressed to the CEO.
• Draft emails, letters, presentations, reports and other business documents.
• Coordinate travel arrangements, including flights, accommodation, transportation and itineraries.
• Work with internal departments and external stakeholders on requests, updates, approvals and meetings.
• Maintain accurate and confidential executive records and documentation.
• Support the CEO in preparing for leadership meetings, Board meetings, presentations, events and external engagements.
• Follow up proactively on pending tasks and priorities.

Required profile

• Bachelor's degree in Business Administration, Management, Office Administration or a related field.
• 3-5 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant or similar; experience supporting a CEO, senior executive or senior management is preferred.
• Strong experience in calendar management, meeting coordination, business correspondence and follow-up.
• Excellent organization and time-management skills, with attention to detail, confidentiality and discretion.
• Strong written and verbal communication skills.
• Ability to work independently, take ownership and follow through on actions.

Required skills

• Proficiency in Microsoft Office and/or Google Workspace.
• Professional proficiency in Arabic and English.

What we offer

• Medical insurance (as per company policy).
• Supportive, collaborative work environment and open culture.
• Continuous learning and growth opportunities.
• High level of autonomy and ownership.