Executive Assistant to CEO

About the role

Impact Arabia Building Solutions is seeking a highly organized Executive Assistant to support the Chief Executive Officer. This role acts as the CEO’s right hand, ensuring smooth daily operations and effective coordination across departments.

Key responsibilities

• Provide direct administrative and operational support to the CEO.
• Manage calendars, schedule meetings, arrange travel, and handle business correspondence.
• Prepare quotations, purchase orders, delivery notes, invoices and other business documents.
• Coordinate with clients, suppliers, warehouse, and internal teams.
• Follow up on ongoing projects to ensure deadlines are met.
• Prepare reports, presentations and operational summaries.
• Maintain accurate records and organise company documentation.
• Support procurement, sales operations and general office administration while handling confidential information with discretion.

Required profile

• Based in Riyadh and able to join immediately or within one week.
• Excellent written and spoken English communication skills.
• Strong organisational, planning and multitasking abilities with high attention to detail.
• Ability to work independently, prioritize tasks and perform under pressure.
• Previous experience as an Executive Assistant, Operations Coordinator, Sales Operations Coordinator, Administrative Coordinator or similar role.
• Experience in construction, building materials, manufacturing or trading is a strong advantage.

Required skills

• Advanced Microsoft Excel (Pivot Tables, XLOOKUP/VLOOKUP, IF, SUMIFS, dashboards, reporting, data analysis).
• Proficiency with ERP systems.

What we offer

• Competitive salary based on experience.
• Medical insurance.
• Annual paid leave and air ticket.
• Supportive and professional work environment.
• Clear career growth path with direct exposure to executive management.