Executive Secretary – CEO Support

About the role

Avensys, a global IT professional services firm, is seeking an Executive Secretary to provide high‑level administrative support to the Chief Executive Officer in Khobar, Saudi Arabia. The role is pivotal in ensuring the CEO’s schedule runs smoothly and that office operations are efficient.

Key responsibilities

• Manage the CEO’s end‑to‑end calendar, travel arrangements, meetings, and conferences, acting as a gatekeeper for communications.
• Represent the CEO in selected meetings and produce concise meeting minutes.
• Draft and proofread CEO correspondence, handle sensitive documents such as faxes, mail, and checks, and assist with presentations and hiring approvals.
• Maintain office supplies, ensure equipment functionality, and continuously improve administrative policies.
• Coordinate with external partners and internal departments—including Project, Procurement, Sales, Finance, and HR—to streamline cross‑functional workflows.

Required profile

• Minimum of 3 years experience supporting C‑suite or senior executives, preferably in a technology or fast‑paced environment.
• Strong expertise in calendar management, document control, and stakeholder communication.
• Proactive problem‑solver who anticipates needs and drives operational efficiency.

Required skills

What we offer

• Competitive base salary with attractive company benefits.
• Collaborative and fun work environment with clear career progression opportunities.