Executive Secretary

About the role

We are seeking a highly organized and proactive Executive Secretary to support the Executive Management team in Riyadh. The role involves coordinating executive activities, managing communications, and ensuring smooth day‑to‑day operations for senior leaders.

Key responsibilities

• Manage and coordinate the Executive Director’s calendar, meetings, and appointments.
• Organize meetings, prepare agendas, and record meeting minutes.
• Follow up on action items and ensure timely execution of management decisions.
• Handle incoming calls, emails, and correspondence professionally.
• Prepare reports, presentations, and executive documents.
• Maintain and organize confidential files, records, and administrative documents.
• Coordinate communication between executive management and internal departments.
• Welcome visitors, guests, and business partners and arrange executive meetings.
• Manage travel arrangements, flight bookings, and official business trips.
• Monitor incoming and outgoing correspondence and ensure timely processing.
• Perform other administrative and executive support duties as assigned.

Required profile

• Bachelor’s degree in Business Administration, Management, Secretarial Studies, or a related field.
• Minimum 3 years of experience as an Executive Secretary, Executive Assistant, or similar role.
• Excellent organizational and time‑management abilities.
• Strong verbal and written communication skills.
• High level of professionalism, confidentiality, and discretion.
• Ability to work under pressure and manage multiple priorities.
• Strong problem‑solving and decision‑making capabilities.
• Flexibility and adaptability in a fast‑paced environment.

Required skills

• Proficiency in Microsoft Office applications.