Executive Secretary

About the role

We are looking for an enthusiastic and committed Executive Secretary to provide comprehensive administrative support to the General Manager. The successful candidate will handle highly confidential matters, ensure smooth office operations, and deliver exceptional service with creative solutions.

Key responsibilities

• Prepare, proof‑read, and dispatch all outgoing correspondence to a high standard.
• Compose routine letters, interpret simple documents when required, and act on standardized requests.
• Review, prioritize, and forward incoming mail to the General Manager.
• Maintain an up‑to‑date calendar, schedule appointments and meetings.
• Establish and manage filing systems, contact databases, and follow up on pending items.
• Draft letters on behalf of the General Manager.
• Attend meetings, record minutes, distribute them, and track action items.
• Organise travel arrangements and external business trips for the General Manager.

Required profile

• College diploma in secretarial training or equivalent.
• Relevant experience in executive secretarial or administrative support.
• Fluent in written and spoken English.
• Excellent note‑taking ability during meetings.
• Highly discreet, proactive, and able to work with minimal supervision.
• Strong team player who thrives under pressure and maintains quality standards.

Required skills

• Typing speed of at least 60 wpm with high accuracy.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Computer literacy and ability to manage electronic filing systems.