Hotel Purchasing Officer

About the role

The Hotel Purchasing Officer is responsible for managing the procurement process across all hotel departments, ensuring timely and cost‑effective acquisition of goods and services. This role works closely with the warehouse, kitchen, and operational teams to meet the hotel's supply needs while adhering to established purchasing policies.

Key responsibilities

• Process and follow up on purchase requests for all hotel departments according to approved requirements.
• Identify suppliers, compare prices, quality, and supply terms.
• Negotiate with suppliers to obtain the best prices and terms.
• Issue purchase orders and monitor timely delivery.
• Monitor availability of food, operational supplies, cleaning materials, and hotel supplies.
• Coordinate with warehouse, kitchen, and operational departments to identify purchasing needs.
• Monitor supplier performance, ensure product quality and compliance with specifications.
• Work on reducing purchasing costs without compromising quality.
• Maintain updated supplier information, prices, and quotations.
• Prepare regular purchasing, pricing, and supplier reports.
• Comply with hotel purchasing policies and procedures.
• Respond promptly to work requirements and demonstrate flexibility.

Required profile

• Minimum 2 years of purchasing experience, preferably in the hotel or hospitality sector.
• Good knowledge of purchasing procedures and supplier management.
• Strong negotiation and price comparison abilities.
• Ability to manage multiple requests and tasks simultaneously.
• High productivity and ability to meet work targets.
• Ability to work under pressure and meet deadlines.
• Good communication and coordination with different departments.
• Strong attention to detail when handling purchase orders, invoices, and records.
• Ability to follow management instructions and company policies.
• Responsibility for completing assigned tasks efficiently.
• Knowledge of suppliers, products, and materials used in hospitality is a plus.

Required skills

• Proficiency in Microsoft Office.
• Experience with purchasing systems or ERP.