Junior Operations Associate (Interior Design Projects)

About the role

We are looking for a proactive and organized Junior Operations Associate to support the planning, administration, and daily coordination of interior design and fit‑out projects, reporting to the Project Manager.

Key responsibilities

• Maintain project to‑do lists, action trackers, and schedules, ensuring each task has a clear owner and deadline.
• Follow up with suppliers and the operations, design, and sales teams on deliverables, approvals, material availability, and delivery dates.
• Assist the Project Manager with project planning, meeting arrangements, and daily coordination.
• Prepare meeting minutes, record action points, and follow up until completion.
• Organize project files, correspondence, reports, and supporting documents.
• Prepare regular progress updates highlighting completed tasks, pending actions, delays, and issues requiring the Project Manager's attention.
• Communicate project priorities and updates clearly across all involved teams.
• Escalate urgent matters promptly and support the coordination needed to resolve them.
• Remain available for urgent coordination and support outside regular working hours according to an agreed standby schedule.

Required profile

• Background in administration, business administration, project coordination, or a related field.
• Previous experience in an administrative or project support role; experience in interior design, construction, or fit‑out is preferred.
• Strong organizational, time‑management, and planning skills.
• Ability to manage multiple priorities, work under pressure, and follow through on outstanding tasks.
• Quick learner who can pick up instructions and new tools efficiently.
• Excellent written and verbal communication skills in both Arabic and English.
• Proficiency in Microsoft Office or Google Workspace for maintaining schedules, trackers, and reports.
• Responsible, proactive, with strong attention to detail and reliable follow‑up.
• Personal vehicle and a valid Saudi driving license.
• Valid Iqama/residence ID.

Required skills

• Microsoft Office
• Google Workspace