Office Administrator

About the role

Bausch + Lomb seeks an Office Administrator to ensure smooth daily operations across its Saudi Arabia regional headquarters. The role supports multiple departments, manages office logistics, and acts as the company secretary for regional contracts and legal documents.

Key responsibilities

• Oversee day‑to‑day office functions, including filing systems, supplies, equipment, and common areas.
• Coordinate domestic and international travel, hotel bookings, and visa processing for employees and senior leadership.
• Manage purchase orders, invoice follow‑up, and monthly administrative expense reporting.
• Support HR processes such as employee onboarding, offboarding, and tracking vacation and social security updates.
• Maintain and update contract databases using the Evisort platform, ensuring compliance with internal SOPs.
• Act as Company Secretary, safeguarding original legal and contractual documents and liaising with the PRO for licensing renewals.
• Organize regional events, handle logistics for lease expirations, trade‑license renewals, and office budget monitoring.
• Provide audit support, due‑diligence assistance, and training on legal contract management.

Required profile

• Undergraduate degree (BS or equivalent).
• 1–2 years of office management or administrative experience, preferably in a multinational environment.
• Ability to handle confidential information professionally.
• Fluency in Arabic is an asset.

Required skills

• Advanced computing skills: Microsoft Word, Excel, Outlook, PowerPoint.
• Experience with Evisort contract management platform.
• Familiarity with Legal Tracker.
• Use of GEMS system for corporate uploads.